1.Terms of Reference

Under these rules and regulations, the term ‘Exhibitor’ shall include all employees, servants and agents of any company partnership, firm or individual to whom space has been allocated for the purpose of exhibiting. The term ‘Exhibition’ shall mean the exhibition referred to on the application and contract form. The term ‘Contract’ means the contract for exhibition space at the Exhibition entered into between the Management and the Exhibitor which incorporates the rules and regulations

2. Application for Participation

All application for participation shall be made on the prescribed application form. The application form shall be submitted to the Management or their authorized Representatives. The submission of the form shall deem to be confirmation of participation and acceptance by the Exhibitor of the Terms of Contract. The Management shall reserve the right to accept or refuse any application without disclosing to the Exhibitor any reasons thereof.

3. Allocation of Exhibition Space

The Management shall allocate the space in accordance with the nature of the exhibits or in any manner they may deem fit. The Management reserves the right to modify the space allocated to the Exhibitor at any time prior to the commencement of booth construction, should exceptional circumstances arise. Furthermore, the Management has the right to alter the allocated space, relocate or close entrances and exits to the exhibition facilities, or implement other structural modifications as deemed necessary. Such changes shall be at the discretion of the Management and the Exhibition shall have no claim for compensation as a result of such changes.

4. Use of Exhibition Space

Exhibitors are only entitled to exhibit the announced products and to man the exhibits with competent personnel during the opening hours of the Exhibition. The Management reserve the rights to refuse admittance to any visitor to the Exhibition or to have access to any stand. Exhibitors are not allowed to sub-let or assign the stand(s) allotted to them to other parties either wholly or in part without the written consent of the Management. Exhibitors will be liable for any damage to the walls or to any part of the Exhibition hall in which their exhibits are placed and shall not paint or otherwise alter the floors, ceilings, pillars, or walls without the prior consent of the Management.

5. Breach of Contract and Withdrawal by Exhibitor

Without prejudice to the rights and remedies of the Management in respect of any breach of the Contract on the part of the Exhibitor, the Management may, at their discretion, allow the Exhibitor to withdraw from the Exhibition subject to the following conditions:
a. The Exhibitor must give a written notice to the Management that he/she desires to withdraw and if the Management allow such withdrawal, they will notify the Exhibitor of their decision in writing.
b. Any payment to the Management will not be refunded.
c. Should the exhibitor fail to observe or comply with any of the terms and conditions contained herein or if the Exhibitor shall fail to pay any of the unit costs at the time and in the manner aforesaid, the Management may thereupon, by written notice given to the Exhibitor, rescind the contract.
d. Upon the Management exercising their right to rescind the contract under sub-clause (c) of this clause, they may, but is not obligated to, relet or otherwise manage the Exhibition space originally contracted by the defaulting Exhibitor under terms deemed appropriate. If the Management is unable to relet the Exhibition space, the defaulting Exhibitor shall be liable to pay the full rental amount as liquidated damages for the resulting loss.

6. Changes

The Management reserves the right to modify the venue and/or duration of the Exhibition in the event of exceptional circumstances. In such cases, the Exhibitor’s agreement to participate shall remain binding, provided that the Exhibitor is notified of the change. Additionally, in the event of cancellation of the Exhibition, the Exhibitor shall have no entitlement to claim compensation or damages arising from their reservation for participation.

7. Construction and Decoration of Stand

Exhibitor will be allowed to decorate their units as per scheduled in Exhibitor’s Manual. Any damages caused by the Exhibitors or his/her contractors to other Exhibitors or common property shall be the responsibility of the Exhibitor. All Exhibitors must complete their construction and decoration by the date and time stipulate by the Management.

8. Movement of Exhibits

a. Exhibitors shall bear the responsibility and expenses for the transport of exhibits to the Exhibition venue
b. Exhibitors shall make their own arrangement for storage and warehousing of their exhibits.
c. Exhibitors shall remove all exhibits from the Exhibition hall within the period stipulated by the Management and shall indemnify the Management against any loss by reason of the delay or damage to the Exhibition hall.

9. Failure of Services

The Management shall not be liable for any loss sustained by the Exhibitor directly or indirectly attributable to the cancellation, suspension or reduction of duration of the scheduled Exhibition from the period advertised or specified due to:
a. Force Majeure - Beyond the reasonable control of the party affected
b. Pandemic, Epidemic or Plague
c. Acts of War, Military Activity, Municipal Statutory or Civil Authority requisition
d. Fire, flood, typhoon, excessively inclement of weather, earthquake, or a combination of the same
e. Damage caused by an aerial object or aircraft
f. Strikes or lockouts by workmen
If the Exhibition is cancelled, reduced or postponed then and in such event the unit costs paid to the Management, or any part thereof may be refunded at the sole discretion of the Management to appropriate the entire sum or any part thereof for expenses they have already incurred for the Exhibition

10. Cancellations or Partial Cancellations

a. All cancellations or reduction of space must be submitted in writing to the organizer.
b. If cancelled on or before Jul. 31, 2025, a cancellation fee (30% of the canceled space/booth) shall be paid to the organizer
c. If cancelled after Aug. 1, 2025, a cancellation fee (100% of the canceled space/booth) shall be paid to the organizer.
d. Upon a cancellation (partial or full), booths will be reassigned. Exhibitor may be required to move location when they request a reduction in space.
e. If cancelled on before Jul. 31, 2025 due to inevitable circumstances such as pandemic, epidemic, or plague(e.g. COVID-19), the exhibitor paid amount will be carried over to the next year.

11. Security

The Management shall take all security precautions in the interest of the Exhibitors and visitors. However, the Management shall not be held responsible for any loss or theft on exhibits at the Exhibition hall during the build-up, exhibition, and dismantling period. The Management shall also not be held responsible for any loss or damage to exhibits or any articles belonging to the Exhibitors.

12. Fire Regulations

All materials used in stands and exhibition constructions must be properly fireproofed in accordance with local regulations. Fire marshals will patrol the Exhibition facilities and will be authorized to stop any demonstrations that are potential fire hazards.

13. Insurance, Liability and Risks

All Exhibitors shall insure, indemnify, and hold the Management and the venue owners harmless against all costs, claims, demands, and expenses arising from any loss, damage, or injury to persons, however caused, while such persons are present at, examining, or passing through the Exhibition stands during the tenancy of the Exhibition. The Exhibitors shall bear full responsibility for any liabilities or risks associated with their employees, agents, or exhibits.

14. Consent to the use of Portrait Rights

Photographs and videos are to be taken by the Management during the Exhibition. The Exhibitor is deemed to have agreed that images of the booth, exhibit items, and staff (s)(individuals) of any kind (including photos and/or videos) may be used for marketing, publicity, promotion activities for the Management, etc. The duration of the use of the portrait rights shall be up to two years from the end date of the exhibition.

15. Consent to collection and use of personal information

The personal information of the applicant (name, phone number, address, mobile phone number, email, company name, department, position, and other written information) in the application is collected for the purpose of delivering notices, promoting the next exhibition, etc. The personal information collected under the consent shall be retained and used until the purpose mentioned above is fulfilled and shall be discarded when the information is confirmed to be unnecessary unless there is an obligation to retain the information under laws.

16. Supplementary Clauses

The Management reserves the right to issue supplementary regulations, as necessary, in addition to those outlined in the Terms of Contract, to ensure the smooth operation of the Exhibition. Any such additional regulations or instructions, when provided in writing, shall be considered an integral part of these Terms of Contract and shall be binding upon the Exhibitors.

17. The failure to object to any breach of any clause herein by the Management shall not constitute agreement to modification of this agreement; a waiver of any subsequent breach of such clause shall also not be constituted.

18. The construction of the Terms of Contract herein will be governed by the laws of Korea.